Responsibilities :

• Develop and review administrative systems and policies with the Head of Admin.
• Establish and manage efficient documentation and filing systems (digital and physical).
• Ensure timely updates on the Data Management System.
• Coordinate with the Corporate Communications team for events and fundraising projects (e.g., Residents Day, Iftar, Charity Fest).
• Engage guests and manage relationships with donors and sponsors.
• Assist in preparing SOPs and ensuring compliance with MSF Licensing and Standards of Care.
• Prepare reports for timely submission to stakeholders (e.g., Annual Reports, MSF Reports, Review Board Reports).
• Oversee administrative procedures and systems, liaising with finance and HR for operational and staff matters.
• Maintain agreements and contracts for the organization.
• Handle additional administrative tasks, including:
• Updating staff profiles in ECRM.
• Managing staff training records and logistics.
• Submitting monthly and annual muster reports.
• Preparing for audits and managing School Pocket Money Fund applications.
• Taking minutes during meetings and supporting SOP reviews.

• Min Diploma preferably in Business administration
• Min 2 years relevant working experience
• Good Knowledge in MS office
• Good Interpersonal, presentation & communication skills.
• Well organized and able to work independently with min supervision.
• Good team player.