Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

The Opportunity

Our client, a leading multinational organization, is seeking a highly experienced Senior Executive Administrative Assistant to support the Vice President, Asia.

This role requires a mature and professional individual with extensive experience in executive support, calendar and travel management, and high-level stakeholder coordination.

The Talent

Minimum 8-10 years of experience supporting senior executives or regional leaders

Proven track record managing complex calendars across multiple time zones

Strong experience in international travel coordination, including visa applications and itinerary planning

Skilled in handling expenses, purchase orders, and internal vendor processes

Independent, proactive, and detail-oriented with excellent problem-solving skills

Exceptional interpersonal and communication skills, with the ability to engage senior stakeholders

Comfortable with modern office tools and systems (e.g., email/calendar platforms, document processing tools)

Prior experience in fast-paced, regional or multinational work environments

Flexible with working hours and able to manage urgent or time-sensitive requests

The Job

Executive Calendar Management

Manage and prioritize the VP's calendar, including leadership meetings, internal reviews, and offsites

Proactively resolve scheduling conflicts and communicate updates in a timely manner

Travel Management

Organize end-to-end domestic and international travel arrangements (flights, accommodation, transportation)

Handle travel documentation including visa applications and passport renewals

Track and submit travel-related expenses

Expense Management

Prepare and reconcile monthly expense reports

Ensure accuracy in expense coding and adherence to internal cost allocations

Purchase Order Management

Raise and manage purchase orders, track receipt of goods/services, and oversee invoice approvals

Ensure alignment with internal procurement policies

Onboarding & Offboarding

Coordinate onboarding logistics for new team members (equipment, access, workspace setup)

Support offboarding processes, including equipment returns and systems access removal

Event Management

Plan and execute logistics for team offsites, internal workshops, and external meetings

Collaborate with vendors and venue sourcing teams as needed

Other Administrative Tasks

Maintain team org charts and distribution lists

Manage shared calendars and coordinate recurring leadership meetings

Provide administrative support to the broader Asia team when required

Next Step

Send your updated resume to: jason.lew@adecco.com

Email Subject: Apply: Senior Executive Administrative Assistant

We regret to inform that only shortlisted candidates will be contacted.

Jason Lew Hong Kang

EA Licence Number: 91C2918

Personnel Registration Number: R1876435