The Executive Assistant to the General Manager (GM) plays a crucial role in supporting the GM, ensuring the smooth operation of the executive office. This position involves a combination of administrative tasks, communication management, and strategic coordination.

Coordinate GM’s daily schedule, including meetings and appointments.

Book travel arrangements, including flights, accommodation, and transportation.

Manage visa applications for the GM, liaising with relevant parties such as travel agencies, embassies, and group companies to ensure compliance with travel requirements.

Prioritize and manage the GM’s calendar to optimize efficiency and productivity.

Keep the team’s calendar updated through Microsoft Outlook.

Manage and prioritize official communication, including phone calls and emails, on behalf of the GM, serving as a primary point of contact between internal and external stakeholders.

Plan and organize both internal and external meetings and events, ensuring timely communication and preparation with all relevant parties.

Organize and manage company-level events and functions, including venue booking, accommodation, and communication with invited participants or guests.

Manage, reconcile, and verify travel and entertainment expenses in line with company policy, including preparation of travel applications, claims, and related forms.

Organize and maintain records, files, and documents relating to the team’s activities.

Draft and review memos, letters, and other correspondence.

Ensure confidentiality and accuracy in handling sensitive information.

Undertake additional tasks and responsibilities as required.

Requirements

Minimum 5 years of proven experience as an Executive Assistant or in a similar role.

Strong organizational and time management skills.

Excellent communication skills, with proficiency in both English and Japanese to liaise effectively with Japanese-speaking stakeholders and support business requirements.

Proficiency in Microsoft Office Suite and related productivity tools.

High level of discretion and professionalism in handling sensitive and confidential information.

Demonstrated ability to adapt and perform effectively in a fast-paced environment.

Other information:

Working Location: East

Working Hours: Monday to Friday, Office Hours

Basic Salary: S$5,000 or Above + Bonuses

To Apply:

Please contact your friendly consultant, Gerry Seet at 9620 5235 or submit your resume to gerry.seet@cornerstoneglobalpartners.com

Gerry Seet Shi Hau

Cornerstone Global Partners

EA: 19C9859

Reg No: R1985231