Adecco is partnering with our client, a leading global technology multinational organization.

We are seeking a proactive and highly organized Administrative Assistant cum Executive Assistant to support the Asia Chief of Staff (based in Singapore).

This role requires a resourceful and detail-oriented individual who thrives in a fast-paced, global environment, with strong experience in executive-level calendar management, travel coordination, and administrative operations across multiple time zones.

Candidates who are able to start work immediately or within short notice preferred.

Location: Central

The Talent

Minimum 2+ years of experience as an Administrative Assistant within a global MNC environment

Comfortable handling Executive Assistant duties as the core responsibility (70% EA / 30% Admin)

Strong calendar management across multiple time zones

Experience managing business travel arrangements (flights, visas, accommodation)

Familiar with expense reporting, procurement processes, and invoice tracking

Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Windows environment)

Excellent organizational skills with the ability to reprioritize effectively

Strong communication and interpersonal skills across regional and global stakeholders

Ability to work independently in a fast-paced and dynamic environment

High attention to detail with strong compliance awareness

The Job

Executive & Administrative Support

Proactively manage the Asia Chief of Staff's calendar, anticipating conflicts and shifting priorities

Coordinate internal and external meetings across multiple time zones

Ensure smooth day-to-day administrative operations

Demonstrate strong ownership, judgment, and autonomy in task execution

Calendar, Travel & Expense Management

Manage complex scheduling and meeting coordination

Arrange travel in compliance with corporate travel policies

Handle visa applications, flight bookings, accommodation, and logistics

Prepare and submit expense reports accurately and on time

Support procurement requests and invoice tracking

Ensure 100% adherence to travel, procurement, and data handling policies

Stakeholder & Operational Coordination

Liaise with internal and external stakeholders to ensure seamless execution of meetings and initiatives

Support documentation and administrative processes

Maintain high standards of compliance with zero policy breaches

Anticipate stakeholder needs and proactively address issues

Next Step

Send your updated resume to: jason.lew@adecco.com

Email Subject: Apply: Admin Assistant

We regret to inform that only shortlisted candidates will be contacted.

Jason Lew Hong Kang

EA Licence Number: 91C2918

Personnel Registration Number: R1876435