Executive Assistant/ Business Administrator who has supported senior leaders, handled travel/ calendar/meetings, has some tender/ proposal/ bid coordination, is strong in document control, and is comfortable with expenses/ invoices/ commercial admin in a structured professional-services environment. 

MUST HAVE: (experience)

Leadership support experience

Tender / proposal / bid support

Travel + calendar + meetings

Invoices / expenses / document control

Strong reporting / admin discipline

Position : Executive Assistant/ Business Administrator

Location : City/ Downtown - 2 minutes walk from Tanjong Pagar MRT Station (EW15)

Working hours : 5 Days - Office hours/ Hybrid working policy & flexible working hours

Salary (commensurate with experience) : Up to $5500 per month + profit sharing (subject to global performance) + 13th month bonus.

Key Benefits :

Birthday leave

Paid parental leave (16 weeks for birth mothers, 4 weeks for new parents)

Option to purchase up to 20 additional leave days

Professional membership subscription covered

International mobility opportunities

Work-related travel insurance

Dental coverage

Marriage leave (3 days)

Examination leave (2 days)

Family care leave

Duration : Permanent

Industry : Built environment and professional engineering services

Job Responsibilities:

Provide administrative support to teams including calendar coordination, meeting arrangements, travel bookings and event logistics.

Prepare and format documents, reports and presentations according to corporate templates.

Maintain records and internal systems, including updating CRM entries, project documentation and distribution lists.

Support project and tender administration, including document compilation, coordination of submissions and filing.

Assist with timesheets, expense processing, invoice submissions and basic reporting.

Coordinate staff onboarding/offboarding and training logistics.

Manage general enquiries and internal administrative requests, ensuring timely and accurate responses.

Provide ad-hoc administrative and project support to business teams when required.

Job Requirements:

Diploma or Degree in Business Administration, Management or a related discipline, or equivalent administrative experience.

1-2 years of administrative or office support experience, preferably in a corporate or professional services environment.

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Strong organization, time-management and document coordination skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Good communication and interpersonal skills to work with internal stakeholders.

Detail-oriented with a high level of accuracy and professionalism when handling information.

Email to: sarah@searchpersonnel.com.sg