This role sits within the Business Support function, supporting large-scale departmental governance and business management activities. The incumbent will provide end-to-end secretariat support for key meetings, ensuring smooth coordination, strong follow-through, and effective stakeholder engagement across multiple teams.

 Secretary 

Key Responsibilities

Provide secretariat support for monthly and ad hoc meetings across the department

Prepare and circulate meeting minutes promptly for review and approval

Track and follow up on action items to ensure timely closure before subsequent meetings

Send out meeting invites and agendas in advance to all stakeholders

Coordinate presentation materials and manage presentation flow in line with committee expectations

Liaise with stakeholders across different teams to ensure alignment and readiness for meetings

Support ad hoc administrative and coordination tasks as assigned by the team

Utilise MS Teams and CoPilot to support meeting management, documentation, and coordination

Requirements

Minimum 5 years of relevant experience in secretariat in Financial Institutions

Experience supporting large teams or departments; comfortable handling high-volume coordination and multiple stakeholders

Meticulous with strong attention to detail, especially in minutes taking and tracking action items

Strong communication skills; clear, professional, and able to manage expectations effectively

Proficient in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and MS Teams; familiarity with CoPilot is an added advantage

Comfortable working in a structured, fast-paced environment

To apply, please email a detailed copy of your resume in Ms. Words format to west4@recruitexpress.com.sg

Linus Yeo Yong Boon

CEI No: R1104497

EA License No: 99C4599