Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

The Opportunity

Our client, a leading global technology organization, is seeking an experienced Administrative Business Partner to support business leaders and teams based in Singapore.

This role requires a highly organised and proactive individual with strong experience in executive support, calendar management, travel coordination, event planning, expense management, and stakeholder engagement within a fast-paced multinational environment.

The successful candidate will play a key role in supporting leadership priorities, improving operational efficiency, coordinating team activities, and managing day-to-day administrative processes with professionalism and discretion.

Candidates who are able to start within short notice would be preferred.

Location: Pasir Panjang

The Talent

Minimum 4 years of administrative experience in a technology company, multinational corporation, or similar fast-paced environment

Prior experience supporting senior stakeholders, executives, or business teams

Proven experience in calendar management, meeting coordination, travel arrangements, and expense processing

Strong stakeholder management and interpersonal communication skills

Highly organised, detail-oriented, and able to manage confidential information

Ability to multitask effectively and manage competing priorities independently

Experience coordinating meetings, events, team activities, and business initiatives

Professional, adaptable, and comfortable working in an ambiguous and fast-moving environment

Strong written and verbal communication skills

Strong judgement and discretion when handling sensitive business matters

Ability to work independently while collaborating effectively with cross-functional teams

The Job

Executive Support & Calendar Management

Manage and maintain calendars for executives and teams, including scheduling, prioritisation, and conflict resolution

Coordinate meetings across different time zones and ensure effective preparation and follow-up

Prepare meeting agendas, presentation materials, and supporting documentation

Assist with meeting notes and action tracking where required

Travel & Expense Management

Coordinate domestic and international travel arrangements, including itineraries and business travel requirements

Support travel preparation activities such as documentation, scheduling, and logistics planning

Process expense reports, invoices, purchase orders, and budget-related activities accurately and efficiently

Administrative & Operational Support

Provide day-to-day administrative support including facilities coordination and workplace requests

Support office space planning, resource coordination, and operational requirements

Maintain accurate records, documentation, and administrative processes

Identify opportunities for process improvements and contribute to operational initiatives

Team & Event Coordination

Plan and coordinate internal and external events including team activities, business events, workshops, and company programmes

Manage event logistics including venues, vendors, equipment, schedules, and budgets

Support employee engagement and workplace culture initiatives

Coordinate team meetings, offsites, and leadership activities

Communication & Stakeholder Coordination

Build strong working relationships with internal stakeholders and external partners

Manage communication requests and ensure timely follow-up on action items

Collaborate with cross-functional teams to support business priorities

Maintain a high level of professionalism and confidentiality at all times

Next Step

Send your updated resume to: jason.lew@adecco.com

Email Subject: Apply: Executive Administrative Assistant

We regret to inform that only shortlisted candidates will be contacted