Adecco is partnering our client, a well-established global technology MNC, to hire an Administrative Assistant (Group Admin).

We are looking for an experienced administrative professional who has supported regional or global teams within a large matrix organization. The ideal candidate is highly organized, proactive, and able to manage multiple priorities while supporting senior stakeholders across different regions and time zones.

This role will provide administrative support to Asia regional leaders (3 calendars), including calendar management, meeting coordination, travel arrangements, expense management, procurement support, and invoice tracking.

Working arrangement: Hybrid; Central Office Location.

Salary: Up to S$4,000/month + bonus

Candidates who are immediately available or able to start within short notice will be preferred

The Talent

Minimum 2 years of experience as an Administrative Assistant supporting regional or global teams within an MNC environment.

Strong experience in providing administrative support to multiple senior stakeholders in a fast-paced organization (multiple calendar support).

Proficient in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint.

Excellent organizational skills with the ability to manage multiple priorities and shifting demands effectively.

Strong communication and interpersonal skills, with the ability to collaborate with stakeholders across different functions and regions.

Able to work independently, take ownership, and operate with minimal guidance.

Adaptable and comfortable working in a dynamic, fast-changing environment.

Job Description

Proactively manage and coordinate complex calendars for Asia regional leaders, ensuring effective scheduling across multiple time zones.

Arrange internal and external meetings, including coordination with stakeholders and ensuring meeting logistics are well managed.

Manage end-to-end travel arrangements, including flights, accommodation, visas, and other travel-related requirements in accordance with company policies.

Support expense claim processes, ensuring submissions are accurate, timely, and compliant with travel and expense policies.

Handle procurement requests and invoice tracking, ensuring proper documentation and timely processing.

Support administrative operations for regional teams and maintain efficient processes.

Anticipate leaders' needs and provide proactive administrative support to enable effective decision-making.

Maintain high standards of accuracy, confidentiality, and compliance with company policies.

Next Step

Send your updated resume to jason.lew@adecco.com!

All shortlisted candidates will be contacted