This position will be working closely with and reporting to the Fleet & Procurement Executive.

Key Responsibilities:

1. Fleet Operations & Maintenance

Coordinate closely with internal operations teams and external workshops on all vehicle-related matters

Arrange and track maintenance schedules, breakdown recovery, and MHE servicing

Monitor daily vehicle condition updates with drivers and ensure timely servicing compliance

2. Regulatory Compliance & Renewals

Monitor and manage all statutory renewals, including:

Road Tax

LTA Inspections

COE

Season Parking

Vehicle Parking Cert (VPC) requirements, etc

Ensure all vehicles and MHE always remain compliant with regulatory requirements

3. Documentation & System Management

Maintain accurate and up-to-date records in the system, including:

Log Cards

Vehicle Asset Transfer Forms

Vehicle Handling and Taking Over Forms

Repairs Documents

Lease / Sales Agreements, etc

Ensure proper documentation for all fleet movements (new purchases, transfers, disposals)

4. Asset Handover & Coordination

Administer and coordinate the taking-over/handing-over of vehicles and MHE with site operations

Support deployment of new or replacement vehicles when required

5. Financial & Procurement Support

Verify invoices from external vendors (repairs, leasing, maintenance) before submission to Finance

Issue Purchase Request, Purchase Orders and perform Goods Receipt (GR) in SAP (if required)

Ensure timely submission and accuracy to support audit compliance

6. Reporting & Data Management

Prepare and submit monthly fleet reports to Finance and Operations

Maintain proper tracking of fleet costs, servicing, and utilisation data

7. Ad-hoc Projects

Support fleet-related initiatives and process improvement projects as assigned

Job Requirements:

Minimum 1-year relevant experience in fleet, automotive, or car rental industry preferred

Basic knowledge of:

Commercial vehicles

Maintenance processes

Vehicle licensing and renewal workflows

Good interpersonal and communication skills (written & spoken)

Strong problem-solving, time management, and multitasking abilities

Resourceful, proactive, and able to work independently

How to Proceed:

Interested applicants, please apply directly through the job portal or forward the latest copy of your resume to recruitment@richlandlogistics.com. Alternatively, you may directly send your CV to +65 8518 5663.

Please note that only shortlisted candidates will be notified.