Position: Sales Admin & Reporting Executive

Location: Ubi

Working hours: Monday to Friday (8:30am - 5:30pm)

Salary (commensurate with experience): Up to $4,800 Monthly Basic Salary + AWS + Medical Benefits

Duration: Permanent

Industry: Transportation

Main Responsibilities:

Provide administrative support for daily Sales operations and customer-account activities.

Prepare rental, renewal and endorsement documentation.

Maintain customer, driver and contract information in company systems.

Ensure contracts and supporting documents are properly filed and archived.

Coordinate insurance activation and issuance of cover notes.

Raise POs and support vehicle-purchase administration.

Assist with billing verification, supplier invoices and supporting documentation.

Prepare weekly and monthly Sales reports.

Provide backup coverage for key Sales Administration duties.

Coordinate information required for sustainability, risk and corporate reporting.

Maintain reporting trackers, supporting records and submission schedules.

Follow up with departments on outstanding data and action items.

Assist with management reports, presentations and Group Office submissions.

Support updates to sustainability KPIs, risk registers and related records.

Coordinate follow-up actions from risk, audit, governance and business-continuity reviews.

Support sustainability and risk-awareness initiatives.

Escalate overdue submissions or matters requiring management attention.

Requirements:

Diploma in Business Administration, Business Management or a related discipline.

Preferably 2–4 years of relevant experience in sales administration, business support, operations coordination or corporate reporting.

Strong administrative, organisational and stakeholder-coordination skills.

Proficient in Microsoft Excel, PowerPoint and other Microsoft Office applications.

Meticulous and able to manage multiple reporting deadlines independently.

Exposure to sustainability, ESG, risk, compliance, audit or governance work would be advantageous.

Experience with contract administration, procurement or enterprise systems would be advantageous.

Email to: abby.pang@searchpersonnel.com.sg for more information.