A Famous Tech MNC

The Opportunity

Adecco is partnering our client, a Famous Tech MNC

We are looking for a Team Admin Coordinator

The role will start out as a contract

Candidates who are immediately available/ able to start work within short notice will be preferred

The Talent

At least 2 to 3 years of experience as a Team Coordinator, Executive Assistant (EA), Personal Assistant (PA), Operations Coordinator, or similar role.

Strong calendar, meeting, travel, and expense coordination skills.

Excellent organizational and time-management skills, with the ability to manage competing priorities.

Strong written and verbal communication skills, with confidence engaging senior stakeholders.

Ability to handle confidential information with discretion and sound judgment.

Ability to work independently, handle ambiguity, and follow through on tasks with limited supervision.

Proficiency in Microsoft Office or Google Workspace, together with a collaborative, service-oriented, and resilient approach.

Tech-savvy and comfortable with using AI Tools for work.

Job Description

Manage the Chief of Staff and team's calendar, schedule meetings, resolve conflicts, and maintain visibility of upcoming commitments.

Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups.

Arrange domestic and international travel, including itineraries, bookings, visas, and travel-related documentation.

Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice or payment matters.

Draft and edit correspondence, reports, presentations, meeting materials, and other documents.

Coordinate communication between the CEO's office, department members, internal teams, and external stakeholders.

Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects.

Provide cross-support to the CEO's Office on matters as required

Next Step

Prepare your updated resume

Send your resume to Xinyang.liu@Adecco.com

All shortlisted candidates will be contacted

Liu XinYang

EA Licence Number: 91C2918

Personnel Registration Number: R1988872