This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & elearning administration activities, manage daily IT operations and assets and provides enduser technical support.

Key responsibilities

Admin Support (70%)

Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries

Manage hotel arrangement for visitors

Assist with courier arrangement (overseas/local)

Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination

Quarterly replenishment of stationery, grocery, first aid items.

Raise purchase requisition for non-trade purchases

Verify non-trade invoices & upload for Accounts processing

Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, invoices verification etc)

Company car key monitoring

Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration

Assist in training sourcing and coordination

Assist in e-learning course administration & reporting

Manage office or company event setup and coordination

Admin cum IT Executive (Japan MNC / 5 days work week/ AWS + VB) AL70

Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.

Manage Annual Workplace 5S exercise

Manage sourcing and arrangement of festive gift hampers and farewell snacks.

Weekly collection & distribution of letters from letterbox

Assist in Fire Drills as a Fire Warden

Manage name cards, envelopes printing, and company stamp indent

Assist in other ad hoc duties as assigned

IT Support (30%)

Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint

Manage IT assets following the asset management lifecycle

Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff

Manage data protection and cyber security functions and ensure proper security system setup and maintenance

Maintain IT assets, systems documentation and software licenses.

Provide technical and administrative support for IT governance and operational initiatives

Propose and implement information security measures to enhance operational IT functions

Maintain and update IT policies, controls, and compliance monitoring systems

Develop and update IT governance frameworks and policies

Support the day-to-day management of IT infrastructure, systems, and operational processes

Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters

Manage IT training

Assist in other ad hoc duties as assigned

About you

Minimum of 2 years of office administration, facilities management or related functions.

Minimum Diploma in Business Administration or related fields.

Basic knowledge of IT office concepts.

Good organizational and time management skills.

Proactive, adaptable with positive attitude.

Ability to work independently.

Good communication skills.

Meticulous and eye for details.

Computer literate with Microsoft Excel, Words, PowerPoint.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref70@trustrecruit.com.sg

Please include the following information:

-          Reason for leaving

-          Expected Salary

We regret only shortlisted candidates will be notified.