Highlights Urgent!!EA cum Project Coordinator (contracting/ Invoicing/ PA) JS27

Talent Acquisition

Recruitment Process

Executive Support

Travel & Scheduling Management

Responsibilities:

Engage with clients throughout the search process via written communication, phone calls, and in-person meetings. Build rapport with high-level executives and their support teams

Maintain strict confidentiality with sensitive client and candidate information.

Review and approve monthly client billing invoices, monitor accounts receivable, and assist in timely collections.

Draft proposals, position specifications, and candidate resumes in coordination with the team.

Prepare and edit pitch decks and proposals using PowerPoint.

Schedule and organize candidate meetings with consultants and clients.

Arrange travel for consultants and candidates, liaising with clients for smooth plans.

Ensure accurate notations in Searcher for candidates and engagements.

Assist in business development by researching companies and updating activities on Salesforce and Searcher.

Monitor engagements shared with other offices and consultants.

Produce written responses to resumes and phone contacts.

Review accounting reports for accuracy and request corrections.

Prepare and submit expense reports using the internal Concur tool.

Coordinate workflow with the local Administrative Office Manager and office staff.

Provide backup telephone and administrative support during absences.

Requirement

Minimum Diploma/ Degree or equivalent qualifications, or demonstrable work experience in the EA/administration field.

Strong PowerPoint skills and high proficiency in Microsoft Office suite (Outlook, Word, and Excel).

Over 5 years of relevant experience supporting leaders and senior professionals in a Professional Services environment.

HOW TO APPLY:

Interested applicants, please email to “ref33@trustrecruit.com.sg”.