Ask & Embla is looking for an organized and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to our Managing Director and ensure the smooth and efficient operation of our Singapore office. This role requires a versatile individual who can handle a wide range of tasks, from calendar management, to travel arrangements, to maintaining office supplies and overseeing company equipment. The ideal candidate will be a reliable, detail-oriented professional with excellent communication and interpersonal skills.

What You'll Do:

Executive Support:

• Manage the Managing Director's calendar, including scheduling meetings and coordinating travel arrangements.
• Handle incoming and outgoing correspondence, prepare meeting materials, and manage confidential documents.
• Prepare and process expense reports.
• Assist with special projects and initiatives as assigned by the Managing Director.

Office Management and Team Engagement:

• Oversee day-to-day office operations, including maintaining office supplies and pantry stock.
• Track and maintain office assets and equipment, coordinating repairs, procurements, and replacements as needed.
• Track important incoming and outgoing letters and documents.
• Manage mail, courier services, and ensure proper handling of office equipment and assets.
• Coordinate with vendors and building management for maintenance and repairs.
• Ensure that the office and organization adheres to all relevant health and safety regulations.
• Assist in onboarding new employees, providing necessary office orientation and support.
• Plan and coordinate internal company events, such as team-building activities, social gatherings, and company celebrations.

Who You Are:

• 3-5 years of proven experience in relevant role/s, with a strong track record of success.
• Expert-level proficiency in managing calendars, coordinating international travel, and handling confidential information.
• Exceptional organizational, time management, and prioritization skills, with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, with professional interaction across all stakeholder levels.
• Strong problem-solving and decision-making skills, with a proactive and resourceful approach.
• Detail-oriented and meticulous, with a commitment to accuracy.
• Proactive, self-motivated, and able to work independently.
• Strong interpersonal skills and the ability to build rapport with colleagues.

Who We Are:

Ask & Embla is a rapidly growing Alternative Body Jewelry brand based in Singapore with a collective following of more than 500,000 across our social media channels. As an E-commerce brand, we ship internationally to a diverse range of customers and we are proud to be one of the leading brands worldwide in the alternative jewelry space.

At Ask & Embla, we’re passionate about creating a company that brings out the best in everyone and where individuals love to work and grow as a team. That means constantly learning and building new things, being flexible about how and where we work, and empowering each other to do the proudest work of our lives.

Ask & Embla, led by an ex-Googler and ex-Amazonian, has dozens of employees across multiple countries. We are building the foundation to expand several business verticals beyond e-commerce, while supporting existing business functions for fulfilling thousands of orders each month.

Ready to Join Us?

If you're a results-oriented professional who thrives in a fast-paced environment, we encourage you to apply! Please submit your resume and a quick note expressing your interest in this position to hr@askandembla.net or through this [job board] posting.

Learn More about Ask & Embla:

Website - https://askandembla.net/

Instagram - https://www.instagram.com/askemblastore/

Facebook - https://www.facebook.com/AskEmblastore/

Pinterest - https://www.pinterest.com/askemblastore/

TikTok - https://www.tiktok.com/@askandembla

Why Work With Us?

At Ask & Embla we learn and build fast together, sharing the purpose and passion of creating not just beautiful, expressive and sustainably-made jewelry, but a community that celebrates the misfits, the believers, the round pegs in square holes and everyone in between. Everyone deserves to own who they are; we create the jewelry so they can do it with pride.

Job Types: Full-time, Permanent

Pay: From $3,500.00 per month

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Professional development
• Work from home

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Experience:

• Office management: 3 years (Required)

Work Location: Hybrid remote in Singapore 208561