Adecco is partnering with a leading multinational pharmaceutical company to recruit a (Part-Time) Executive Assistant.

The Opportunity

Focus: Calendar management, Claim Expense submission and End to end travel arrangement

Office location: West, Mapletree Business City

Working hours: Office Hours - 3 days Tuesday, Wednesday and Thursday

This role will start off a contract position (Part Time)

The Talent

Preferably min 5 -7 years of experience in closely related role under pharmaceutical or healthcare industries as EA

Calendar management, Claim Expense submission and End to end travel arrangement

Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

Calendaring management

Coordinate and manage all aspects of travel arrangements for team members, ensuring smooth and efficient travel experiences.

Assist with travel logistics, including booking flights, hotels, transportation, sourcing of lunch/dinner venues and other arrangements for team members.

Research and stay up-to-date on visa requirements for various countries, including understanding documentation, application processes, and timelines.

Advise travelers on visa requirements and assist with visa applications, ensuring all necessary documents are prepared and submitted accurately and on time.

Communicate with embassies, consulates, and visa processing centers to track the status of visa applications and resolve any issues or delays.

Collaborate with travel agency (not limited to airlines and accommodation providers) to book flights, hotels, transportation, and other travel-related services.

Create and maintain comprehensive travel itineraries and schedules for all travelers, including managing changes and cancellations as needed.

Provide guidance and support to travelers regarding travel policies, procedures, and best practices.

Handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.

PO creation and follow-up on invoice management.

Assist with meeting room bookings and meeting preparation when necessary.

Next Step

We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com

Email Topic: Apply: Executive Assistant (Part Time)

We regret to inform that only shortlisted candidates will be contacted