Adecco is partnering with a leading multinational pharmaceutical company to recruit a (Part-Time) Executive Assistant.

The Opportunity

Focus: Calendar management, Claim Expense submission and End to end travel arrangement

Office location: West, Mapletree Business City (onsite work is required, pleae make sure you are comfortable with the travel time)

Working hours: Office Hours - 3-days Tuesday, Wednesday and Thursday

This role will start off a contract position (Part Time)

The Talent

Preferably min 5 -7 years of experience in closely related role under pharmaceutical or healthcare industries as EA

Calendar management, Claim Expense submission and End to end travel arrangement

Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

Travel & Itinerary Management

Coordinate and manage all aspects of travel arrangements for team members to ensure smooth and efficient travel experiences.

Book flights, hotels, transportation, and other travel-related services in collaboration with travel agencies and vendors.

Source and arrange suitable lunch/dinner venues and other on-ground logistics as needed.

Create and maintain comprehensive travel itineraries, managing any changes or cancellations promptly.

Visa & Immigration Support

Research and stay updated on visa requirements for various countries, including documentation, application processes, and timelines.

Advise travelers on visa requirements and assist with the preparation and submission of visa applications.

Liaise with embassies, consulates, and visa processing centers to track application status and resolve delays or issues.

Travel Policy & Emergency Support

Provide guidance on corporate travel policies, procedures, and best practices.

Support travelers in case of travel-related emergencies or unexpected issues, ensuring timely and effective resolutions.

Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.

Administrative Support

Manage team calendars, ensuring efficient scheduling and coordination.

Assist with meeting room bookings and preparation as required.

Create purchase orders (POs) and follow up on invoice processing and payment status.

Next Step

Send your resume to: jason.lew@adecco.com

Email Topic: Job Application - Part Time EA

Jason Lew Hong Kang

EA Licence Number: 91C2918

Personnel Registration Number: R1876435