We are seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive administrative and executive support within a fast-paced office environment. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities while supporting senior stakeholders and ensuring smooth day-to-day office operations.

The Job:

Office & Administrative Support: Oversee daily office operations, including office supplies management, meeting room coordination, vendor liaison, and general office upkeep to ensure a well-run workplace.

Executive & Calendar Management: Provide full calendar and schedule management for senior leaders, including meeting coordination, appointment scheduling, reminders, and preparation of agendas and materials.

Document & Correspondence Management: Prepare, review, and manage correspondence, reports, presentations, and confidential documents; maintain organised digital and physical filing systems.

Meeting & Travel Coordination: Arrange internal and external meetings, video conferences, and business travel (flights, accommodation, itineraries); support meeting minutes and follow-ups where required.

Finance & Administrative Tracking: Support expense claims, invoice processing, petty cash management, and basic budget tracking; liaise with finance or external vendors as needed.

Stakeholder Support: Act as a key point of contact for internal teams, clients, and visitors; manage calls, emails with professionalism.

The Talent:

Excellent verbal and written communication skills, with a professional and polished approach.

Highly organised with strong time management, attention to detail, and structured thinking.

Discreet, reliable, and trustworthy, with the ability to handle confidential information.

Proactive, resourceful, and solution-oriented in a fast-moving environment.

Proficient in Microsoft Office (Word, Excel, PowerPoint) or similar productivity tools.

Next Steps:

Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.

Apply through this application or send your resume to khaixin.tan@adecco.com in MS Word Copy. We'd love to hear from you!

We regret that only shortlisted candidates will be notified.