Job Highlights

Opportunity to support meaningful research through strong financial governance

Exposure to budgeting, project finance, and audit processes

Collaborative work environment with career development opportunities

Job Description

We are looking for a Finance & Grants Executive to support research activities through effective financial administration, budgeting, and grant management. This role works closely with researchers and internal stakeholders to ensure accurate reporting, compliance, and smooth financial operations.

Key Responsibilities

Financial & Grant Budget Management

Prepare manpower budgets and ensure accurate use of approved cost rates

Check budget and headcount availability for project hiring requests

Verify monthly manpower allocation with project leads

Update SAP to ensure staff costs are charged correctly

Track FTE, expenditure, and utilisation against approved budgets

Review charging information and resolve any discrepancies

Allocate bonuses and related manpower costs to projects

Monitor grant utilisation and alert project teams of low balances

Fund Requisitions & Reporting

Prepare timely and accurate fund requisitions and final statements of accounts

Ensure manpower utilisation is correctly reflected in submissions

Reconcile financial accounts and explain variances or reclassifications

Review expenditure submissions and address common issues to support timely reimbursement

Audit Support

Prepare documentation required for grant audits

Respond to auditors’ queries and explain financial variances

Coordinate with auditors to resolve issues

Other Duties

Perform additional tasks to support research finance and grant operations as assigned

Requirements

Degree in Business Administration, Finance, Accounting or related field

1–2 years of experience in finance operations, research administration or grant management (advantageous)

Strong communication and interpersonal skills

Able to work independently and as part of a team

Proficient in Microsoft Excel with strong attention to detail

Experience in SAP is an advantage

Additional Information

Working with multiple research teams and stakeholders

Opportunity to develop skills in project finance, compliance and financial operations

Suitable for candidates who enjoy detailed work, financial processes and supporting research activities

"Interested applicants, please email your resume to jacky.wong@persolapac.com