Location : Central

Working hours : 9am to 6.30pm Monday to Friday

Salary (commensurate with experience) : Up to $6000 + Bonus + 14 Days Annual Leave

Duration : Permanent

Industry : Interior Design / Architecture

Main Responsibilities:

Office Administration

Handle all general administrative duties

New hire procedures (set up of computers, rights access, software purchases)

Receptionist duties, answering and directing phone calls / emails

Attend to visitors/clients, serving refreshments

Make office travel arrangements

Manage stationery, office supplies, pantry supplies, and other office-related vendors

Handle local and international courier arrangements and mailbox

Organise and maintain files, records and contact list management

Organise physical assets of the firm (books, files, stationery, etc) and keep the office organised

Setup and maintain administrative system

Assist finance on filing and tracking records

Arrange for office equipment and periodic maintenance

Organise and maintain material library & storage

Purchase and send out of festive gifts

Arrange couriers for pick ups and deliveries

Liaise with external IT support vendor for troubleshooting, maintenance, and coordination of IT-related matters

Provide first-line IT assistance to the team (e.g. basic troubleshooting, meeting room setup, video conferencing equipment, connectivity checks) before escalating to IT vendor when necessary

Other ad-hoc duties that may arise from time to time

Executive Assistance

Travel arrangements for family

Flight bookings, redemptions, paid bookings

Hotel arrangements

Visa applications

Insurance applications, renewals, plan comparisons

Other ad-hoc EA duties

Requirements:

Degree/Diploma or equivalent with relevant working experience

Entrepreneurial spirit and comfortable working in a dynamic office environment

Excellent MS Office (Excel) skills

IT savvy

Email to: kaying@searchpersonnel.com.sg for more information